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Department Copiers

The Psychology Department has three, identical, Xerox WorkCentre 7855i copiers. One is on the first floor of Straub (in the front office work room near the department mailboxes).  The second is on the third floor of Straub (in STB-362, near the center of the building, across from the STB-341 Faculty / Staff / Grad Lounge). The third is located in the Faculty Suite on the third floor of the Lewis Integrative Sciences Building.

These copiers are intended for light printing, scanning, and copier use by Psychology department employees only. For high-volume jobs, please use Campus Copy. It is located on the lower level of the EMU. For more information, contact Campus Copy at 541-346-4369 or send an email to campuscopy@uoregon.edu

The general procedure for setting up printing from your computer to one of the department copiers is as follows:

  1. Make sure you have your personal copier code. If you don’t already have a copier code, you can can request one by sending an email to psychtech@ithelp.uoregon.edu.
  2. Identify your computer’s operating system.
  3. Download the corresponding copier driver from this page (or from the Xerox website, linked on this page).
  4. Install the printer driver (consult the operating system specific Driver Installation sub-section, below).
  5. Configure the printer for printing (including the entry of your copier code).

Preparation

Make sure that your computer is connected to the campus network, either via a wired connection or via the UO Secure wireless network. The uowireless network may prevent a successful installation and there have been instances that printing over uowireless does not always work.

Identify which department copier you want to print to from your computer. During the Driver Installation process (found below), you will need to enter the correct network address for the copier that you are setting up.

Copier Network Addresses:

  • Straub first floor / front office copier:  psy-copier-stboffice.in.uoregon.edu
  • Straub third floor (STB-362) copier:  psy-copier-stb362.in.uoregon.edu
  • LISB third floor (Faculty Suite) copier:  psy-copier-lisb.in.uoregon.edu

Operating System Identification

Mac computers:

  1. Click Apple logo at top left of screen
  2. Select About this Mac.
  3. A new window will appear. The version number is listed in the middle of the window.

Windows computers:

  1. Click on Start
  2. Right-click My Computer
  3. Click on Properties.
  4. A System Properties window will appear. This will tell you the base version of Windows you have.
  5. If “64-bit Operating System” is listed next to System type, you’re running the 64-bit version of Windows. If “32-bit Operating System” is listed next to System type, you’re running the 32-bit version of Windows.

Driver Download

You will be downloading the drivers from the Xerox.com website. In the Driver Installation sections below for specific operating system versions, I will be providing a direct link the the exact driver on the Xerox website (so you don’t have to navigate through all of the site options to find the correct driver).

In case Xerox changes their driver links (and breaks the more specific links in those sections below), you can use the following link to get to the main Xerox driver page for the WorkCentre 7855i copier. You can then use the drop-down boxes on that page to select the operating system and specific driver that you need. Be aware that there are often several unnecessary extra driver files listed on that site for each OS version (Ex: we generally aren’t using the ISA/Twain/WIA scan drivers with the PSY copiers), so we recommend trying the Driver Installation links that are listed below as your first option.  If you are using the main Xerox driver page to select Windows-based drivers, we recommend using only the “PCL6 Driver”.

http://www.support.xerox.com/support/workcentre-7800i-series/downloads/enus.html?operatingSystem=macosx1011&associatedProduct=WorkCentre-78xx-built-in+controller

  • Note: Most Windows computers sold in the past 3-5 years use the 64-bit version of Windows, and therefore you should select the version of the OS that has “x64” at the end of the title. If you have a computer that uses a 32-bit version of Windows, you will need to select the OS version that does not have “x64” listed at the end of the title.

Driver Installation (Jump to: Windows 7 / 8 / 10)

macOS Sierra (10.12), Mac OSX 10.11 (El Capitan), OSX 10.10 (Yosemite), OSX 10.9 (Mavericks), OSX 10.8 (Mountain Lion)

  1. Click one of the links below to download the driver file that matches your operating system version:
  2. Open the XeroxPrintDriver.[DriverVersion#].dmg file (if it didn’t open automatically). That will mount a drive icon on your desktop called ‘Xerox Print Driver [DriverVersion#]’, and should automatically open a pop-up window by the same name.
  3. Double-click on the Xerox Print Driver [DriverVersion#].pkg file in that window.
  4. You should see a pop-up window that says, “This package will run a program to determine if the software can be installed.” Click ‘Continue’.
  5. On the ‘Install Xerox Printer’ pop-up window:
    • Click ‘Continue’ on the Introduction.
    • Click ‘Continue’ on the License.
    • Click ‘Agree’.
    • Click ‘Install’.
    • Enter the password for your computer login to approve the installation.
  6. On the ‘Select a Printer’ window:
    • There are two icons at the top of this window, which have no text label, but will identify their name if you hover your mouse over them. By default, the left icon, ‘Discover Printers’ will be selected.  There will be an animated circle showing progress as the computer automatically searches for available copiers. That search will fail, so you should immediately click on the icon to the right, ‘IP Address or DNS’.
    • Type in the appropriate copier’s network address listed in the ‘Copier Network Addresses’ section near the top of this page.
    • The copier model may be auto-detected at this point (in which case, you can click ‘Continue’ and skip to step 8), but you may see a warning, “The printer model at this address is not supported by this installer. To continue, choose a supported model or enter a new IP address or DNS name.”
    • If you see the warning, click in the model selection drop-down box and select ‘Xerox WorkCentre 7855’ and then click ‘Continue’.
      • Note: The drop-down box list is not alphabetical; the entry you want is in the bottom half of the list.
  7. On the next window, two check-boxes will be listed (Set printer as default, Print test page); they both will be checked by default.
    • Un-check both of these boxes and click ‘Continue’.
    • Notes: The Mac prints to the last printer used by default and this setting won’t change that.  Printing a test page will only work if you enter your copier code into a pop-up window, but that code won’t be stored for future use.  Since we are going to be saving that code into a preset in a later step, we will want to print a test page at that point, as opposed to doing it now.
  8. Wait for the driver installation to complete (usually less than 60 seconds).  You should see a message that says, “Installation was successful.”  Click ‘Close’.
  9. You can now close the ‘Xerox Printer Driver [DriverVersion#]’ window and drag the mounted volume of the same name to the trash.
  10. Open the Mac System Preferences (by clicking the apple icon in the top left of the screen and choosing that option) and then select ‘Printers & Scanners’ (the option might be called ‘Print & Fax’ on older versions of OSX).
    • Confirm that you have the new copier listed. By default, it will use the network address (minus the .in.uoregon.edu part) as the printer name.
    • While you have the Printers & Scanners System Preferences open, it would be a good time to remove any of the old Ricoh Psy-Copier devices.  Select the name of the old copier and then click the minus sign icon to delete it.
    • Close the System Preferences window.
  11. You are now going to save a new printing preset that will contain the default printing values for all future printing to the copier:
    • Open a document that you want to use as a test print and choose File -> Print from the pull-down menu (or use the Command+P key combination).
    • On the Print window that appears:
      • Choose the new copier in Printer drop-down box.
      • In the middle of the print window, there is usually a drop-down box (the exact name of the default option in that box varies by the app that you are printing from). Click in that drop-down box and select ‘Xerox Features’.
      • You will see several basic print settings (job type, paper, 2-sided printing, etc.). Generally, you will leave these settings at their default values.
      • A second drop-down box will appear right below the one you just used (it generally starts out being labelled as ‘Paper/output’). Click there and then select ‘Color Options’.
      • Change the default option of ‘Automatic color (Recommended)’ to ‘Black and white’.
        • Note: It is very important that you change this setting to ‘Black and White’!  If you forget this step, all of your print jobs will be automatically rejected by the copier despite your computer behaving like your document printed normally.
      • Click back on the drop-down box with Color Options listed and select ‘Advanced’.
        • To the right of ‘Configuration:’, click on ‘Accounting…’.
        • On the Accounting pop-up window, click on the drop-down box to the right of ‘Accounting Prompt’ and change the value from ‘Always Prompt’ to ‘Do not prompt’.
        • In the ‘Default User ID’ field, type in your 7-digit copier code, and then click OK.
          • Note: It is very important that you enter your copier code correctly after changing the above setting to ‘Do not prompt’!  If you forget this step or enter an invalid code, all of your print jobs will be automatically rejected by the copier despite your computer behaving like your document printed normally.
      • Back on the Print window (near the top of the window) click on the drop-down box to the right of ‘Presets:’ and select ‘Save Current Settings as Preset’.
        • Enter a name for the new preset.  I recommend, “Xerox Copier with Code”.
        • Select the option to have the preset available for ‘All Printers’.
          1. Note: This will allow you to use the same preset for any of the three department copiers at any point in the future. If you save the preset for only this printer, it will never appear as a available preset option for any of the other department copiers.
        • Click the print button at the bottom right of the Print window to print your test document.  After you print once using the new preset, your computer should remember to use that same preset in the future (just when printing to that copier; not when printing to other printers).
  12. Celebrate!  You are done setting up printing to the copier!

 

Adding Multiple Copiers to the Same Mac

If you are adding multiple copiers to the same Mac, you can do that without running the Xerox Installer again (once the driver files are installed from the first copier’s setup, you don’t need to install them again). Use the following instructions to add the second or third copier to your computer.

  1. Click on the apple icon in the upper left hand corner of the screen and then select ‘System Preferences’. On the System Preferences window, select ‘Printers & Scanners’. You may need to click on the gold padlock at the bottom of that window and enter your computer’s login password before you can make changes to your printer configuration. Click on the “+” sign to add a new printer.
  2. On Add window:
    • On the top of the window, click on IP.
    • In the Address field, type in the appropriate copier’s network address listed in the ‘Copier Network Addresses’ section near the top of this page.
    • In the Protocol field, make sure ‘Line Printer Daemon – LPD’ is selected.
    • You can leave the Queue field blank.
    • The Name field will default to the copier’s full network address, but you can edit it to be whatever you want (I recommend removing the “.in.uoregon.edu” part at the end of the name to keep the name shorter and easier to read).
    • The Location field can be left blank.
    • The Use field should default to ‘Xerox WorkCentre 7855, <driver version>’.
    • Click the ‘Add’ button at the bottom right of the window. You can now close the Printer & Scanners window.
  3. The first time that you print to one of the newly added copiers, you will need to to change the ‘Preset’ selected at the top of the Print window from ‘Default Settings’ to the ‘Xerox Copier with Code’ preset that you created in Step 11 (above) when you installed the very first copier. Once you complete one successful printing to the newly added copier, your Mac should remember to use that Xerox preset for all future printings to that copier.

 

Windows 7, 8.0, 8.1, 10 (64-bit) (Jump to: Top of Driver Install section)

  1. The same driver file and instructions should work for all of the above versions of Windows.  These instructions are based on Windows 7, since that is currently the version of Windows that is most installed throughout the department. Windows 8.0-10 might have some variations in how you access the Start Menu, Devices and Printers, or the Control Panel (depending on whether you’re using Windows in Desktop or Tablet mode, or based on other changes you may have made to your Windows configuration), but the majority of the installation process in the following instructions should still apply.
  2. Download the WC78XX_5.433.16.0_PCL6_x64.exe file from the Xerox website, by clicking on the following link: http://www.support.xerox.com/support/workcentre-7800i-series/file-redirect/enus.html?operatingSystem=win7x64&fileLanguage=en&&associatedProduct=WorkCentre-78xx-built-in%20controller&contentId=133589
  3. Double-click on the file to open it.
  4. If you see an ‘Open File – Security’ pop-up window, click ‘Run’.
  5. On the ‘License agreement’ window, click ‘Accept’.
  6. On the ‘Xerox Software Installation’ window, leave the destination folder at the default setting of “C:\Xerox” and then click ‘Install’.
  7. On the ‘User Account Control’ pop-up window, click ‘Yes’.
  8. On the ‘Add Printer’ window:
    • Click on ‘Add a network, wireless, or Bluetooth printer’.
    • Click on ‘The printer that I want isn’t listed’.
    • Select the option for ‘Add a printer using TCP/IP address or hostname’ and then click ‘Next’.
    • Leave the ‘Device type’ as ‘Autodetect’.
    • In the ‘Hostname or IP address’ field, type in the appropriate copier’s network address listed in the ‘Copier Network Addresses’ section near the top of this page.
    • Allow the ‘Port name’ field to automatically copy what you typed in for the hostname.
    • Check the box for ‘Query the printer and automatically select the driver to use’ and then click ‘Next’.
    • Select ‘Xerox WorkCentre 7855 PCL6’ and then click ‘Next’.
      • Change the default printer name of ‘Xerox WorkCentre 7855 PCL6’ and then click ‘Next’. We recommend using the copier’s network address (minus the .in.uoregon.edu part at the end), since the generic model name that is pre-populated doesn’t identify which copier is being used.
        • Example name:  psy-copier-stb362
    • Select the option, ‘Do not share this printer’ and then click ‘Next’.
    • Skip printing a test page and just click ‘Finish’.
      • Note: Printing a test page will only work if you enter your copier code into a pop-up window, but that code won’t be stored for future use.  Since we are going to be saving that code into the driver settings in a later step, we will want to print a test page at that point.
  9. You should be left at the ‘Devices and Printers’ window (If it somehow got closed: Windows 7 – Click the start button in the lower left corner and then click on ‘Devices and Printers’ to re-open it; Windows 10 – Click the search bar / magnifying glass icon in the lower left, type “print” and then select ‘Devices & Printers’).
  10. Right-click on the icon for the newly installed copier and then select ‘Printer properties’.
  11. On the properties pop-up window, click on the ‘Configuration’ tab.
    • In the Accounting section, to the right of ‘Print-time prompt’, click on ‘Always prompt’ and change it to ‘Do not prompt’.
    • On the ‘Accounting codes (required)’ pop-up window, enter your personal copier code into the ‘User ID’ field, and then click OK.
      • Note: It is very important that you enter your copier code correctly after changing the above setting to ‘Do not prompt’!  If you forget this step or enter an invalid code, all of your print jobs will be automatically rejected by the copier.
      • The Xerox copier driver on Windows only stores one copier code, which is used by all user accounts.  If you set up the copier code on a computer with multiple user login accounts, the same copier code that is saved in the driver will be used when any other users print from that computer to the copier.
      • If the one-code-to-rule-them-all situation does not work for you, you can leave the ‘Always prompt’ setting in step 11 (above) unchanged. This will cause people to be prompted for their copier code every time that they print.
  12. On the same properties window, click on the ‘Administration’ tab and under the ‘Configurations’ section, to the right of ‘Black and White Only’, click on ‘Disabled’ and change it to ‘Enabled’. Click ‘OK’ at the bottom of the window.
    • Note: It is very important that you change this setting to ‘Enabled’!  If you forget this step, all of your print jobs will be automatically rejected by the copier.
  13. While you still have the ‘Devices and Printers’ window open, it would be a good time to remove any of the old Ricoh Psy-Copier devices.  Click on the name of the old copier and then click the ‘Remove device’ button at the top of the window (or you can right-click on the old copier name and select ‘Remove device’ from there). Click ‘Yes’ to confirm the removal.
  14. Close the ‘Devices and Printers’ window.
  15. Open a document of your choosing and print to the new copier to confirm that it is working correctly.
  16. Celebrate!  You are done setting up printing to the copier!

 

Adding Multiple Copiers to the Same Windows Computer

If you are adding multiple copiers to the same Windows computer, you can do that without running the Xerox Installer again (once the driver files are installed from the first copier’s setup, you don’t need to install them again). Use the following instructions to add the second or third copier to your computer.

  • Open the Devices & Printers control panel (Windows 7 – Click the start button in the lower left corner and then click on ‘Devices and Printers’; Windows 10 – Click the search bar / magnifying glass icon in the lower left, type “print” and then select ‘Devices & Printers’).
  • Follow steps 8-12 in the Windows section above. When asked, “Which version of the driver do you want to use?”, select the option to “Use the driver that is currently installed (recommended)”.

 

Still Need Help?

Please send an email to psychtech@ithelp.uoregon.edu if you run into any problems with this installation.



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